Jobs at VSI Los Angeles


Accounts Payable Clerk

We are looking for an accounts payable clerk to join our VSI Los Angeles Office to fully oversee the daily accounting functions. An experienced accounting background is desired. You will report to the VSI Los Angeles’ Manager of Finance & Administration.

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About the role: 

Working in conjunction with the Manager of Finance & Administration you will be responsible for:

  • Manage accounts payable using QuickBooks Enterprise Solutions
  • Handle accounts payable for separate entities and vendors
  • Analysing workflow processes
  • Establishing and maintaining relationships with new and existing vendors
  • Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
  • Processing due invoices for payments
  • Comparing purchase orders, prices, terms of payment and other charges
  • Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
  • Coding invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handles vendor correspondence via phone or email
  • Matches the corresponding purchase orders to incoming invoices with all supporting documentation.
  • Investigates and resolves problems associated with processing of invoices * Tracks unentered invoices by reason (not received, not approved, etc.)
  • Processes payments via check and credit card, including mailing payments to vendors
  • Deposits accounts receivable payments into the company’s bank account.
  • Assists with monthly status reports, accruals, and monthly closings
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards * Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Files, maintains, and distributes accounting documents, records and reports
  • Performs other duties as required to support Accounting Department
  • processing ACH and wire payments, processing checks runs, matching checks to back-up, and filing.
  • Work with project managers to make sure W-9’s forms have been received

About you:

  • This is not a remote function
  • Accounts Payable Minimum 2 years (Required)
  • Proficient in Microsoft Word, Excel, Adobe, and Outlook
  • Ability to work with others closely including co-workers, clients, tenants, and third parties
  • Able to multi-task, prioritize and meet deadlines
  • Strong and efficient computer literacy (Word, Excel, PowerPoint, Outlook, QuickBooks, Google Sheets)
  • Strong communication skills, both written and verbal, with the ability to build good working relationships in person
  • Ability to work independently and on own initiative with attention to detail
  • Excellent organizational and time management skills, multi-tasking, planning and risk management skills and the ability to delegate responsibilities effectively
  • Ability to work to tight deadlines and under pressure
  • Ability to work 40 (or more) hours per week to fulfil position duties and responsibilities.

Interested in working at VSI?