Jobs at VSI London


Office Coordinator

As a key member of the wider company, the Office Coordinator will be responsible for maintaining a first-class, professional, front-of-house service to clients, visitors and staff, as well as managing the smooth and efficient running of reception and administrative processes.

The working hours for this role are 08:00 – 14:00, (5.5 hours/day plus 30minutes unpaid lunchbreak).


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About the role: 

  • Building checks and H&S responsibilities
  • Liaising with suppliers where necessary
  • Managing the reception area, including welcoming customers and guests, adhering to all security procedures
  • Managing company correspondence, including phone calls, emails, letters and packages
  • Basic bookkeeping, raising PO’s and Credit Card reconciliations
  • Organising meetings, scheduling appointments, arranging catering where necessary
  • Data entry, including updating records and databases, mainly around H&S and Suppliers
  • Managing inventory & purchasing of office supplies, including stationery and groceries
  • Booking domestic and international travel, creating travel itineraries for business executives, employees and company events
  • Any other duties as reasonably required by the team

About you:

  • Receptionist/ admin experience in an office environment is essential.
  • Excellent organisation and communication skills.
  • Ability to multitask and prioritise work.
  • Ability to work under pressure and meet deadlines.
  • Strong customer service skills.
  • Previous experience in booking international travel
  • Ability to work both alone and as part of a team.
  • High standard of written and spoken English.
  • Literate in a variety of MS packages, including Excel, Word and Outlook.

 Desired Skills and Experience

  • Communication: communicates clearly and effectively; tailors communication style to ensure others understand their message and proactively escalates issues/concerns to relevant people, on a timely basis.
  • Flexibility: reacts positively to changes and inspires others to do the same; readily adapts to change and different ways of working quickly and positively; willing to go the extra mile.
  • Responsibility: it is not about blame or fear, it is about transparency, trust and taking ownership of our actions and decisions.
  • Initiative/Solution-Focused: proactively offers solutions to problems that impact your own or your department’s work and constantly seeks out areas of improvement. Maintains a can-do attitude.
  • Teamwork: Works well with others; supportive and considerate; offers to help when others are busy.
  • Organisation: manages time efficiently to ensure deadlines are met.

What we have to offer 

  • Enrolment to company salary sacrifice pension scheme
  • Discounted gym membership
  • Private medical insurance 
  • Cycle-to-work scheme 
  • Travel card loan  
  • 22 days’ holiday allowance plus public holidays  (pro-rated basis)
  • Regular social activities
  • Regular yoga classes and other well-being activities


Interested in working at VSI?

If you are interested in this role, please send your up-to-date CV along with a covering letter to

Due to the high number of applications for the position, we regret we will only be able to respond to successful applicants.